Examples of Proof of Confirmed Travel Plans - Fastport Passport (2024)

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Examples of Proof of Confirmed Travel Plans - Fastport Passport (1)

Confirmed travel plans are required for expediting your passport within 14 days (or 30 days if a visa is needed). If you’re not traveling within the next two weeks, you will need to visit your local post office or county clerk for routine passport processing. Proof of confirmed travel plans can be plane ticket confirmation, business letter, or employment letter from the business HR Department.

Please review below for additional information on confirmed travel plans.

Plane Ticket or Flight Confirmation

You can submit a copy of your flight itinerary, plane ticket, plane e-ticket, or any other flight confirmation.

For Driving Plans (Mexico and Canada)

You can write a brief statement to the U.S. Department of State Philadelphia Passport Office. Please use the format below:

U.S DEPARTMENT OF STATE

To whom it may concern,

I (YOUR NAME) will be traveling to (COUNTRY YOU ARE VISITING) on the (DATE OF TRAVEL). I will be crossing the (BORDER) by (MEANS OF TRAVEL). The reason for this trip is (REASON FOR TRAVEL). I’d like to request to expedite my passport application in time for this trip. If you have any questions, please call me at (PHONE NUMBER).

NAME, DATE AND SIGN

Sample Business Letter

Company Letterhead
Attention to: US Department of State
Passport Services
DATE

To Whom It May Concern

We are currently making arrangements for to travel to in order to . The tentative dates for this trip are . As it is our company policy we cannot make any travel plans until we have his/her passport number. We would greatly appreciate your help in getting <applicant’s name>‘s passport expedited.

If you have any question please do not hesitate to contact us at

Sincerely,
Authorized Signer
Title
Phone Number

Sample Employment Letter

Company Letterhead
Attention to: US Department of State
Passport Services
Date
Dear Sirs/Madam:
Full Name is required to have a valid US Passport by Date in order to start or maintain employment with our
company.

Thank you for expediting this application and do not hesitate to call or e-mail me should you have any questions.

Sincerely,
Authorized Signer
Title
Phone Number

Examples of Proof of Confirmed Travel Plans - Fastport Passport (2024)

FAQs

Examples of Proof of Confirmed Travel Plans - Fastport Passport? ›

Proof of confirmed travel plans can be plane ticket confirmation, business letter, or employment letter from the business HR Department. You can submit a copy of your flight itinerary, plane ticket, plane e-ticket, or any other flight confirmation.

What is proof of international travel for a passport? ›

Flying: show a flight receipt or an itinerary. Driving or taking a boat to Canada, Mexico, Bermuda, or the Caribbean: show a hotel reservation, cruise or bus tickets, or international car insurance.

What is an example of a travel letter for a passport? ›

<<DATE>> Dear Sirs/Madam: Due to the Mr. <<Full Name>> looming travel date we kindly ask you to expedite the processing of his passport application. Mr<<Name>> is an employee of <<Company>>, <<Title>>, and he is scheduled to travel to <<Country>> on <<Travel Date>> on a business trip.

What is a written declaration of travel? ›

You can challenge most traffic tickets in writing without having to go to court. This is called a trial by written declaration.

How do I write a letter to expedite my passport? ›

RE: Expediting Passport Issuance

Mr./Mrs./Ms. __________________________is scheduled to travel by commercial airline to __________________ on (must be less than 15 days, or 30 days if the traveling country requires a visa) for company business. We hereby request expedited processing of Mr./Mrs./Ms.

What is proof of travel or travel itinerary? ›

Proof of confirmed travel plans can be plane ticket confirmation, business letter, or employment letter from the business HR Department. You can submit a copy of your flight itinerary, plane ticket, plane e-ticket, or any other flight confirmation.

What are the three documents required to travel internationally? ›

International travel documents
  • U.S. passport.
  • U.S. passport card.
  • DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)
  • U.S. Department of Defense ID, including IDs issued to dependents.
  • Permanent resident card.
  • Border crossing card.
  • State-issued Enhanced Driver's License.

What is a travel document example? ›

The most common form of travel document is the passport, a booklet-form identity document issued by national authorities or the governments of certain subnational territories containing an individual's personal information as well as space for the authorities of other jurisdictions to affix stamps, visas, or other ...

How to write a declaration letter for a passport? ›

I/We solemnly declare that he/she has not lost, surrendered or been deprived of his/her citizenship of India and that the information given in respect of him/her in this application is true. It is also certified that I/we am/are holding/not holding valid Indian passport(s).

What do you put in travel documents? ›

Keep your original documents in your carry-on or personal item. You can store one copy of these identification documents in each checked bag. These copies can help you in multiple situations.

Should I write expedite on a passport envelope? ›

Expedited service is only available for passports mailed in the United States and Canada. Please include the appropriate fee with your payment. Please write "Expedite" on the outer envelope when mailing. Visit travel.state.gov for the current fees and processing times for expedited service.

What is a letter of expedite? ›

Written Requests to Expedite Appointments

Patients are often requested by the Hospital to obtain a letter from the GP so their appointment can be expedited. Please note that waiting a longer time for an appointment does not deem your request urgent.

What are passport requirements for international travel? ›

If you are age 16 or older, your passport is valid for 10 years. Your child's passport (age 0-15) is valid for 5 years. Some countries require that your passport have at least six months of validity beyond the dates of your trip. Some airlines will not allow you to board if this requirement is not met.

What is a travel document instead of a passport? ›

In most cases, a refugee or asylee may use the Refugee Travel Document for travel in place of a passport. The Refugee Travel Document is similar in appearance to a U.S. passport. How do I apply for a Refugee Travel Document? To apply for a Refugee Travel Document, file Form I-131, Application for Travel Document.

What is a proof of travel used for? ›

Proof of travel includes a flight itinerary, hotel reservation, cruise ticket, etc. You can also provide a letter from your employer if you need a passport expedited for work. If you are renewing your passport or are applying for a second passport, we can process your application without proof of travel.

What is a foreign travel document? ›

It is defined as a document issued by the competent authority of a State, valid for international travels. Passport identifies the holder as a national of the issuing State and constitutes evidence of the holder's right to return to that State.

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